MONITORS' CHECKLIST
Below is the checklist that Monitors use to assess compliance with the Code of Considerate Practice.
A Word (.doc) version of the current checklist can be
downloaded from here.
And a version of the checklist being phased in can be
downloaded from here
Items marked in bold are the key requirements for compliance with the Scheme’s Code of Considerate Practice
1. Considerate
- Have introductory letters been sent to those affected by the site activities?
- Has consideration been given to parking for operatives, staff and visitors?
- Is there provision for pedestrians, especially the disabled/pushchair users?
- Are road names and other existing signs still visible?
- Are accesses well identified? Are there route directions to site?
- Does the site have a traffic plan?
- What measures have been taken to allow suitable visitor access to the site office for people of all abilities?
- Are visitors to the site asked to sign in?
- Where appropriate, are visitors inducted into the site?
- What procedures are in place to allow the quick and effective resolution of any complaints, e.g. the authority to reimburse small financial complaints?
- Where appropriate, have notices been printed in other languages?
- Are any diversions clear to motorists, cyclists and pedestrians?
- Are there restricted times for deliveries?
- What precautions are taken to minimise any negative effect caused by plant?
- What provisions have been made to combat the negative effects of smoking e.g. designated smoking areas? Are site/company vehicles smoke-free zones?
2. Environment
- Does the company have an environmental policy? Is it site specific?
- Are there restrictions on the effects of noise, light, air and water pollution?
- Is waste segregated, recycled or reused, including canteen & office waste?
- Have sensitive plants, trees, etc, been protected?
- How well is the environmental policy being implemented?
- Have environmental issues been included in the site set-up risk assessment?
- Are environmental issues included in the site induction?
- Are site hours and noisy work restrictions flexible?
- Where required, what procedures in place for the prevention of water pollution?
- Are all lights directional and non-polluting? (i.e. not pointing into the sky)
- Are clearly marked bunds available for oils, paints and chemicals and is spillage clean up equipment available and suitable?
- Is material waste monitored and does the site receive feedback as to how much is recycled?
- Have you considered using local suppliers and materials or using recycled materials?
- Are energy saving measures in place? Is there a monitoring procedure?
- Do you monitor carbon emissions from you site activities?
- Have energy-saving light fittings been considered for the site accommodation and hoardings?
- Does the site have any protected wildlife issues? If so, are they being monitored
- Are hoardings/fences appropriate to the environment, neat and well maintained?
3. Cleanliness
- Does the site appear clean?
- Are site welfare facilities well maintained and clean?
- Are all accesses to the site clean and mud free?
- Are all roads used by site vehicles swept?
- Is site plant and material stored within the site boundary? Is it suitably covered and protected?
- Where materials are stored in a separate compound, are they tidily stacked & where appropriate, protected and covered?
- How are operatives encouraged to keep the site facilities clean?
- What dust prevention measures are taken on site?
- Are the areas around the canteen, offices and skips tidy and clean and, where necessary, screened?
- Are areas around the site cleaned, including the collection of rubbish not related to site?
- Are covered rubbish bins available?
- What provisions have been made for the removal of graffiti?
4. Good Neighbour
- Is this site well presented and does it give a good impression?
- Are communications maintained with neighbours to discuss site activities?
- Is there a single line entry complaints/comments procedure with a record of contacts' names and telephone numbers?
- Have all complaints been properly dealt with? Are they followed up?
- Is site lighting shielded from neighbours?
- Are there viewing points in the hoarding and if so, are regular checks made to ensure that they give the right impression?
- What measures been taken to assist those with mobility, sight or hearing difficulties?
- Is there a published 24 hour hotline available to the general public?
- If security alarms are fitted, are steps taken to minimise false alarms?
- Has consideration been given to storage facilities away from a congested site?
- What measures are used to reduce noise and nuisance affecting neighbours?
- Are any measures in place to reduce negative displacement? ( e.g. pigeons)
- Is representation from the local community/Residents Committee encouraged?
5. Respectful
- Are the site personnel dressed appropriately? Is there an encouragement or enforcement procedure?
- Does the induction procedure deal with shouting or abusive language as well as behaving in a courteous manner to the general public?
- Is there a no offensive calendar policy?
- Are volume restrictions on radio use enforced?
- Does the site cater for the requirements of all site visitors? (e.g. designated female/disabled toilets.)
- Are toilets screened from public view?
- Are operatives discouraged from having their breaks in view of the public?
- Are site personnel discouraged from using local facilities in soiled clothes?
- Are lockers provided in the drying room? How are these managed?
- Are working, usable showers available? What is being done to encourage the use of these?
- Are suitable changing areas available?
- What action is taken regarding operatives' excessive exposure to the sun?
6. Safe
- Are there adequate and well lit warning signs for the benefit of pedestrians and road users?
- Are temporary works, outside of the site boundary, adequate, with security risks being taken into consideration?
- Do pedestrians on the site boundary enjoy suitable, protected passage?
- Are accesses to and from the site office well signed, lit and usable?
- Where the works interrupt the pavement, are ramps put in place?
- Are any temporary pedestrian road-crossings appropriate and in a suitable position?
- Is the scaffolding boxed-in or taped where likely to affect pedestrians?
- Does the hoarding or scaffolding have proper, suitable, external lighting?
- Is scaffold netting in place and well maintained?
- Are visitor emergency escape routes clearly identified?
- Are even the most minor accidents recorded?
- Is there a procedure for operatives to report near misses? What action is then taken?
- What incentives are there to promote and improve safety on site?
- Are there clearly identified fire points, and an assembly station, and do fire drills take place?
- Is there a procedure to investigate serious accidents?
- Are the out of hours security arrangements satisfactory?
- What is done to establish that operatives can read and/or understand English?
7. Responsible
- Is the Site Manager aware of the nearest hospital (with A & E facilities) or minor injuries unit? Is this information clearly displayed?
- Has the Environmental Officer been informed of the presence of the site?
- Is there a clearly identifiable 4 day trained 1st aider(s) and suitable 1st aid equipment?
- Are any/all sub-contractor first aiders recorded?
- Are any procedures in place to enable the employment of disabled operatives?
- Are there arrangements in place for out of hours cover? (e.g. a local resident?)
- Have local schools been contacted to arrange site or school visits?
- What professional organisations/bodies does the company belong to?
- Are operatives’ skills and or medical conditions recorded?
- Are site operatives provided with suitable identification? (e.g. ID cards)
8. Accountable
- Is all CCS information, including posters, correctly displayed and showing the correct information?
- Are all site personnel, including sub-contractors and consultants, made familiar with the Scheme and its requirements?
- Is the Scheme mentioned in the site induction?
- Has there been a safety inspection and report, and have any points raised been dealt with?
- Are training/toolbox talks provided for site operatives?
- Has there been an HSE inspection and have all requirements been dealt with?
- Are the company’s contact details prominently displayed? (tel.no, website, etc.)
- Is the client aware of the Scheme?
- If it is stipulated that the client should not see the report, what is the reason?
- Is all site signage clearly visible at night?
- Does the site have a record of social/community activities?
Questions:
- How many complaints has the site received?
- What % of the workforce holds CSCS (Construction Skills Certification Scheme) cards?
- What is the average number of operatives over the duration of the project?
- Of these how many, on average, are women?
- What is the % of operatives who do NOT have English as their first language?
- How many reportable accidents have there been?
- How many non-reportable accidents have there been?
- Have there been any fatalities on site? Yes / No
- Is there any awareness of National Construction Week? Yes / No
- Is it something the site has been involved in? Yes / No
- If this is a company’s 1st site on the Scheme, who is the person responsible for registering?
Ask the Site Manager if he/she has any comment or suggestions about the Scheme.